10.1 Meeting rooms

10.1.1
Indoor meeting space must provide a professional meeting environment. Size should be dictated by the market, but flexible enough to accommodate a variety of meeting sizes. Circulation space adjacent to the meeting rooms, with restrooms and telephones, is required for meeting rooms of 50 or more seats.

10.1.2
The minimum ceiling height for meeting rooms is 2.6m, high. The recommended ceiling height is 3.0m.

10.1.3
Meeting rooms must be accessible via an enclosed or covered passage from hotel public areas.

10.1.4
Room viewers are required on all entry and service doors accessing the meeting rooms. A meeting identification sign must be posted outside every dedicated meeting room when a meeting is in progress.

10.1.5
Auxiliary facilities (including pre-function) must be sized to co-ordinate with the meeting room size. Luggage storage and coat storage must be available for the meeting delegates, located to minimise the impact on public areas.

Acoustics

10.1.6
Moveable walls: (where fitted) – to have minimum sound insulation of 52dB DnTw, with above ceiling insulation. Finish to co-ordinate with room décor; a concealed stacking alcove preferred. (Accordion style moveable walls are prohibited).

HVAC

10.1.7
A heating, ventilation and comfort cooling/air-conditioning system must be provided to maintain appropriate internal conditions for the number of planned occupants. Individual sequenced temperature control is required in each room and room subdivision.

Electrical

10.1.8
A complete electrical installation shall be provided including power supplies to lighting and electrical outlets, power sockets, switches etc. If floor mounted sockets are utilised these should be located in flush floor mounted boxes. 1 double power outlet is to be installed on every other meter above skirting.

Lighting

10.1.9
Appropriate light fittings with either dimmer control 0- 500 lux or a series of selectable set lighting levels is required within each room and/or room subdivision. Enhanced lighting must be provided for functions and be suitable for use in conjunction with audio/visual facilities.

10.1.10
Lighting levels must be adequate for business functions, note taking and presentations (both with overhead projectors and laptop). Suitable blackout facility to facilitate audiovisual presentations is required to all windows. Central switching must allow for variable levels in different areas. Lighting must be provided at the tabletop, dimmable. Display lighting for walls and exhibits must be provided in larger rooms.

10.1.11
A general lighting level of 500 lux is recommended.

Storage

10.1.12
Conveniently located storage, of a minimum size equivalent to 5% of the total conference/meeting facility area, is required.

Finishes

10.1.13
Wall, floor and ceiling finishes must be consistent with an appropriate meeting room/conference concept, agreed with Scandic. Materials are to be of a quality consistent with the Scandic brand. Suitable flooring, in keeping with the meeting room/conference facilities functions to be installed.

10.1.14
For moveable walls, the finish must co-ordinate with the meeting room interior design concept. When folded away, moveable partition must be stored within a concealed stacking alcove, screen doors recommended.

Furniture and furnishings

10.1.15
Chairs must be ergonomically designed and provide sufficient support and cushioning to allow delegates to be seated comfortably for the duration of a normal meeting. They must be one style with padded fabric or leather upholstered seat and fabric or leather upholstered back, have metal/wood frames and be stackable, the exception being in the Think Tank room where a specific style of furniture is required. vinyl upholstery are not permitted.

10.1.16
Meeting tables must be flexibly designed and be ergonomically compatible with the meeting room chair design and co-ordinate with the overall interior design scheme. All new meeting tables must be faced with an appropriately high quality finish so that they can be used without covers.

10.1.17
Executive Boardroom chairs and tables, where provided, must reflect a more luxurious style, but remain appropriately ergonomic and comfortable.

10.1.18
Appropriately designed credenzas or sideboards are to be provided in all meeting rooms. These are to be used for the placement of essential meeting room items such as the telephone, meeting room stationary box etc.

Communication

10.1.19
A portable PA system is required in meeting rooms with a seating capacity of 50-100 and a permanent PA system in meeting rooms with a seating capacity over 100.

10.1.20
Fixed Internet access must be provided to all meeting rooms as well as WiFi.